Google Data Analytics Professional Certification Practice Test

What is the function of filtering in spreadsheet data?

1. To perform mathematical calculations

2. To sort the data in ascending order

3. To show only data that meets specific criteria while hiding the rest

4. To insert headers in the spreadsheet

The correct answer is: To show only data that meets specific criteria while hiding the rest

Filtering in spreadsheet data is essential for managing large datasets effectively. Its primary function is to show only the data that meets specific criteria while hiding the rest. This allows users to focus on relevant information, making it easier to analyze and draw insights without being overwhelmed by unrelated data. For example, if you have a spreadsheet containing sales data for different products and you want to see only the sales from a particular region, applying a filter will show just that subset, streamlining your analysis process. The other functions, such as performing mathematical calculations, sorting data, and inserting headers, serve different purposes. Sorting organizes data in a specific order but does not hide irrelevant information. Performing calculations deals with data manipulation without filtering, while inserting headers is about structuring the spreadsheet for clarity rather than filtering the displayed information. Hence, the function of filtering specifically focuses on narrowing down visible data based on defined criteria.